2011 Annual General Meeting minutes of October 2, 2011.
The meeting commenced at 1:00 pm at the Kitsilano Community Center’s ‘Snowy Lounge’.
Attendees were as follows:
Ian St. Martin
- Welcome and Introductions
Steve Gustavson, head of Little Mountain Baseball and District 1 was present as well as members from the JLL.
- Certify proxies and determine quorum
Proxies were needed to determine quorum. We have quorum however, in the future AGMs, will need to change quorum. Lawyers are curious as to why we want to do that.
- Review and Approve of AGM agenda
AGM agenda was approved unanimously.
- President’s Report
Lois Nightingale’s predecessor was Rick Martin. Initially, the league had a negative balance (due to board corruption) and there was a threat that it would be dissolved. Rick Martin took the helm and turned the league around. He had brought the balance up to $60,000. His dream was to build a field house and Lois would like Rick’s dream to become a reality.
- Registrar’s Report
Thriva system shows that $62,000 came through registration. The amount of $10-$11,000 came from volunteer deposits alone. Thriva charges $4/registrant. It is expensive but comparable. Have not used all it’s capabilities. The break down of registrants into different levels shows that there are more younger than older players. There are 10%-15% new players but blastball and Tball have 50% new players every year. The total number of players this year was 460 and there is room for expansion.
- 2011 Treasurer’s Report and Association’s Financial Statements
Arnie Almhjell prepared the financial report. At the end of August, the bank balance was $72,000. There were $7,000 worth of expenses and there’s a possibility of receiving $1400 from the Canadians. The current bank balance is around $65,000. The revenue came from registration, concession, sponsorship and volunteer refunds. Some money can be allocated to operations and but must consider informing populace, first. We must look in to the gaming revenue but forms need to be filled out.
- Nominations and Election of Board Members
Tim Dow-President nominee and current Registrar. Voted as President and Registrar unanimously
Don Gordon-Vice President nominee. Voted as Vice President unanimously.
John Medrezycki-Statistician nominee. Voted as Statistician unanimously.
Bruce Young-current Fundraising Leader and Field House lobbyist. Voted as Fundraising Leader and Field House lobbyist once again, unanimously.
Carmen Rida-Communications & Website nominee. Voted as Communications and Website Coordinator unanimously.
Tomalene Evans-current Player Agent. Voted as Player Agent once again, unanimously.
Colin Trotter-current Safety and Background Check Coordinator. Voted as Safety and Background Coordinator once again, unanimously.
Lois Nightingale-past President-will be part of board because of her role as President in the past and will help with the transition for the new President.
Jennifer Lindsay-current Uniform Coordinator. Voted as Uniform Coordinator once again, unanimously.
Patrick Perry-Uniform Coordinator Assistant nominee. Voted as Uniform Coordinator Assistant.
John Medrezycki’s wife-Treasurer nominee. Have been informed that she will take on the responsibility but John will represent her at the meetings.
Bruce Leitch-current Westside Warriors Football League Liaison. Voted as Westside Warriors Football League Liaison once again, unanimously.
Mary Haralabopoulos-current Secretary and Umpire Coordinator. Voted as Secretary and Umpire Coordinator once again, unanimously.
Signature Authority – Until we have a treasurer elected, signature authority will require two board members. Tim Dow, Lois Nightingale, Tomalene Evans, Don Gordon, Patrick Perry, John Medrzycki will have signature authority. Arnie Almhjell and Jennifer Lindsay will be removed from the signature authority list.
- Special Recognition of all Outgoing Board Members
Arnie Almhjell has done an outstanding job looking after Treasurer duties but unfortunately, he will not be able to be JLL Treasurer again this year. Thank you to Arnie for all his expertise as well as Julisa, Arnie’s wife, who has done a fantastic job with concessions.
The AGM was adjourned.
- Next Meeting
The next meeting is planned for Thursday, October 27, 2011.
2011 AGM Agenda
Annual General Meeting – October 2, 2011:
The 2011 Annual General Meeting (AGM) for Jericho Little League Baseball Association will be held on Sunday, October 2, 2011 at 1:00 pm in Snowy’s Lounge at the Kitsilano Community Centre (2690 Larch Street, Vancouver, B.C. V6K 4K9).
Please consider volunteering for a role of responsibility to lead Jericho through the next year. We need a dedicated group of people to serve on the Board of Directors who want to see Jericho Baseball succeed and who are willing to donate their time and energy to make it happen. We are especially in need of someone to plan and run our major “fun” events for the 2012 season: Opening Day Ceremonies, Jericho Days and Championship Day. If this sounds like an area where you would like to make a contribution, please come to the AGM to find out more!
2011 AGM Agenda
1. Welcome and Introductions
2. Certify proxies (see below) and determine quorum
3. Review and approve AGM agenda
4. 2011 President’s Report
5. 2011 Registrar’s Report
6. 2011 Treasurer’s Report and Association Financial Statements
7. Nominations for 2012 Board of Directors
8. Election of 2012 Board of Directors
9. Special recognition of all outgoing Directors
The first meeting of the 2012 Board of Directors will take place immediately following the AGM and will consist of a planning session for the 2012 season.